Office Facilities Manager (m/f)

  • Full-time
  • 1-5 vagas
  • Expira em 15 dias
  • A definir
  • Full-time
  • 1-5 vagas
  • Expira em 15 dias
  • A definir
  • Porto
  • Outros Serviços, Administrativo


Sodexo was founded by Pierre Bellon in 1966 in Marseilles, France and is today the world leader in Quality of Life Services. The company operates in 80 countries with 427,000 employees who share the same passion for service being the 19th largest employer worldwide. Sodexo is currently implementing a Shared Services Center in Porto that will support several countries across Europe with the processes of Record to Report, Order to Cash, Purchase to Pay, Master Data, Training & Continuous Improvement, among others. This is a fast-paced multinational environment with a permanent growth and a lot of challenges, giving you the opportunity to join one of the world’s top rated companies.

O que procura nos candidatos

 Training on administrative or secretarial area
 Previous experience in similar activities – 5 years – preferable in multinational environment
 Experience in Shared Service Center environment– preferable
 Fluent in English – written and spoken - mandatory
 Other languages - valued
 Good knowledge of IT tools – Microsoft tools – Outlook, excel, PowerPoint, teams, Sharepoint
 HSQE training and experience valuable but not mandatory
 Good communication and influencing skills
 Negotiation skills
 Positive mindset, structured thinking. Ability to work in a changing and flexible environment
 Passionate about people and communication
 Motivated by working in an international context & enjoy working in a diverse team
 Compliant with Sodexo values – Team Spirit, Spirit of Progress and Spirit of Progress
 Organized and structured person
 Dynamic and proactive
 Problem solver oriented.

Que funções irão desempenhar

Key Responsibilities:

 Manage the upkeep of equipment and supplies to meet health and safety standards
 Inspect buildings’ structures to determine the need for repairs or renovations
 Review utilities consumption and strive to minimize costs
 Supervise all facilities staff (technicians, cleaning etc.) and external contractors
 Control activities like parking space allocation, waste disposal, building security etc.
 Allocate office space according to needs
 Ensure that reception is working properly;
 Receive & distribute post and go to post office when required;
Office consumables management - coffee, water, lozenges, dishwashing detergent
 Task management with TDGI - cleaning, maintenance, consumables management, filter renewal;
 Management and control of the office material (office depot) + orders (pens, books, paper, etc)
 Receiving orders (packages, paper, other material)
 Air conditioning complaints management
 Preparation of meeting rooms - cleaning, organization of the room, meals
 Catering - Order picking
 Coffee machine and vending management – claims, orders
 Reception of visits and monitoring
 Reception of candidates for interview and contact with HR
 Organization of Sodexo events - you will need to have contact with people from Sodexo (management assistants) to organize events in Porto
 Contact with suppliers
 Checking the building's doors and windows before leaving
 Ensure that the rules for the use of space are visible and are being complied with what was shared
 Room reservation - Martin Luther King
 Schedule cleaning and post it in the social areas cleaning - fridge, microwave, cupboards,
 Locker management and assignment / delivery
 Delivery and control of access cards
 Patio rules & organization
 Regular communication of the rules & ensure compliance
 Ensure safety rules and train SBS employees on safety measures and office rules and organization

Outros aspectos a referir

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