HR Global Admin

Expira em: 11 dias

SpotOn Connections

SpotOn Connections Recruitment Solutions was created to focus on the Finance, Legal, Technical, and Multilingual sectors in Europe, delivering a premium recruitment service to all our clients and candidates alike. Due to popular demand for our consultancy, we have now branched into other industries. Our consultants come from a recruitment background, specialising in specific industries and services, thus allowing us a better understanding of our clients' needs. We provide a no risk service to our clients and an individually tailored service to suit our candidates.

Nº de Vagas: 11-20 vagas

Tipo: Full-time

Salário(por ano): Negotiable

Setor: Outros Serviços

Função: Recursos Humanos

Região: Malta


  • Dealing with the day-to-day generic HR Admin duties -  telephone as well as via email
  • Maintaining and updating database with regards to new recruits.
  • Assisting with travel and general queries for new and/or potential recruits
  • Handling any RIMS changes as well as liaising with recruiters and personnel situated in our global network of offices in ensuring that all recruitment and placement of staff is done in an efficient manner whilst providing an excellent HR support at all times
  • Assisting with training courses – invitation emails/compliant paperwork as well as sending training course updates
  • Liaising with Legal in the formation of employment contracts as well taking part in the amendment and distribution of such legal documents.
  • Chasing for relevant documentation at recruitment, employment as well as termination stage
  • Filing and/or scanning of company/institution/personnel documentation
  • Keeping track of pending issues and resolving them in an effective timely manner
  • Handling CCS Manuals and ensuring they are completed in a timely fashion as well as adhering to managements’ specifications
  • Applying relevant payroll procedures for specifically listed regions – obtaining necessary commission information, documentations, reports as well as sending out pay slips
  • Liaising with Marketing and IT Dept. when office address changes occur in order to ensure website is updated accordingly
  • Rolling figures – distribution as well as handling relevant queries
  • Dealing with the candidates on a salary scheme who need monthly progress repots 
  • Manage and maintain business tab sections
  • Create any weekly and/or monthly reports requested by the management
  • Issuing proof of earnings/employment and providing reference letters as and when requested
  • Blocking/checking/forwarding of terminated email accounts
  • Manage and update suitable certifier lists by liaising with relevant institutions
  • Handle and manage any ad-hoc projects that may crop up as and when requested by the management
  • These duties and responsibilities may be amended from time to time at the sole discretion of the Employer, subject to formal notification being provided to the Employee.

Required/Desirable Qualifications/Experience:

  • Sound knowledge of MS Office applications
  • A degree level of education would definitely be preferable however it is not required to be specified to HR
  • Experience in customer care would be an asset
  • The working language is English, therefore fluency in both verbal and written English is a must


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