ADMINISTRATION MANAGER

  • Full-time
  • 21-30 vagas
  • Expira em 26 dias
  • competitive
  • Full-time
  • 21-30 vagas
  • Expira em 26 dias
  • competitive
  • Malta
  • Outros Serviços, Administrativo

SpotOn Connections

SpotOn Connections Recruitment Solutions was created to focus on the Finance, Legal, Technical, and Multilingual sectors in Europe, delivering a premium recruitment service to all our clients and candidates alike. Due to popular demand for our consultancy, we have now branched into other industries. Our consultants come from a recruitment background, specialising in specific industries and services, thus allowing us a better understanding of our clients' needs. We provide a no risk service to our clients and an individually tailored service to suit our candidates.

O que procura nos candidatos


REQUIRIMENTS:


Good level of written and spoken English, ideally Italian and/or Maltese speaking

Must have solid experience of Office Management

Good knowledge in MS Office and Internet programs;

Manages to work in a fast-paced environment;

Able to implement internal processes

Works Independently

Ability to organize and prioritize job tasks


Que funções irão desempenhar

RESPONSIBILITIES


Supervise the admin department, provide coaching and guidance to the team to have the tasks done

Monitor costs and expenses of the company

Prepare and update budget/promo reports for all the departments/languages

Share the budget file with Head Office

Share the team incentives with the external accountant

Take care of all the promotions

Prepare reports for fringe benefits

Coordinate with payroll the info to prepare the salary (promotions, fringe benefits, fines)

Update the file for IT orders and check about all the deliveries and payments

Cooperate and coordinate with IT department and Security to create and organize new areas in the office

Check and approve the invoices from Arcobaleno and check the time schedule

Prepare the documentation required for work permits and deal with lawyers/Identity Malta

Cooperate with other departments like HR, Payments, IT and assist the other managers

Create/improve the procedure/administrative filing

Monitor and purchase needed items and office equipment

Coordinate, fill and check the surveys

Supervise the cash box and the credit card

Find new benefit for the employees

Deal with office suppliers (like VITAMINA, ARCOBALENO, SCAN…)

Organize team building event/ leisure activities (internal and external)

Organize company events externally

Organize Marathon Day and staff party (with HR)

Handle different requests from the Managing Director

Quais os benefícios oferecidos

To be discussed

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